Event Planning and Coordination Intern

Business Studies and/or Management Science, Communication and Information Sciences, Social Sciences
M-EATING HUB
Greece
Epanomi, Thessaloniki
Period: 
1 Feb, 2024 to 28 Feb, 2025
Post date: 
18 May, 2022
Deadline: 
30 Jun, 2024

General information

Duration: 
12 months
Commitment: 
Full-time
Description: 

As an Event Planning and Coordination Intern, you will play a key role in assisting with the organization and execution of various events held within our organization's building. This internship provides an exciting opportunity to gain hands-on experience in event planning, logistics coordination, and creating engaging experiences for our attendees. You will contribute to the success of events ranging from art exhibitions and workshops to lectures, performances, and fundraising events.

Responsibilities:
- Event Logistics: Collaborate with our event planning team to assist in all aspects of event logistics, including venue setup, scheduling, and coordinating with vendors, suppliers, and internal teams. You will help ensure that events run smoothly and efficiently, from managing event spaces and equipment to overseeing the flow of attendees.

- Vendor Coordination: Work closely with vendors and suppliers to secure necessary services and materials for events. This may include sourcing catering, audiovisual equipment, decorations, and other event-related items. Effective communication and negotiation skills will be essential for building and maintaining vendor relationships.

- Event Promotion: Support the promotion and marketing of events through various channels, such as social media, email campaigns, and print materials. You may contribute to the creation of event materials, including posters, invitations, and digital content, to attract and engage attendees.

- Attendee Experience: Assist in creating a positive and memorable experience for event attendees. This may involve coordinating registration and ticketing processes, managing attendee inquiries and feedback, and ensuring that all participants feel welcome and supported throughout the event.

- Event Timelines and Schedules: Contribute to the development and management of event timelines and schedules. You will assist in coordinating the timing of various activities, ensuring that events stay on track and run according to plan.

- Post-Event Evaluation: Aid in post-event evaluations and analysis, gathering feedback from attendees and stakeholders. You will assist in assessing the success of events and identifying areas for improvement in future events.

Qualifications:
- Strong organizational and time management skills to handle multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent communication and interpersonal skills for effective collaboration with internal teams, vendors, and event attendees.
- Attention to detail to ensure accuracy in event planning, logistics, and vendor coordination.
- Creativity and problem-solving skills to contribute innovative ideas and solutions for event execution.
- Ability to work well under pressure and adapt to changing circumstances during events.
- Familiarity with event planning software and platforms (e.g., event management tools, registration systems) is a plus.
- Passion for arts, culture, education, or the organization's mission, and a genuine interest in creating meaningful experiences for event attendees.

This internship offers valuable hands-on experience in event planning and coordination, allowing you to develop and refine essential skills in organizing successful events. Your dedication and contributions as an Event Planning and Coordination Intern will help create engaging and impactful experiences for our attendees, contributing to the overall success of our organization's events.

When applying for this internship, highlight any relevant coursework, previous event planning experience, or extracurricular activities that demonstrate your skills in event coordination, organization, and effective communication. Additionally, showcase your passion for creating memorable experiences and your ability to contribute to the overall success of events.

Please note, that this is an internship for students or recent graduates. We prioritize those holding a grant (Erasmus+ or similar) or carrying out the internship as part of their studies.

To apply, please submit your resume and a brief cover letter explaining your interest in the position, any relevant experience, and your availability.

We look forward to welcoming you to the M-eating Hub team!

Compensation: 
No financial compensation
Years of Experience required: 
No
Link: 
https://www.facebook.com/MeatingHub

Keywords

Event Planning  Event Coordination  Event Management  Logistics  Budgeting  Vendor Management  Venue Selection  Program Development  Timeline Management  Communication Skills  Problem-Solving  Creativity  Attention to Detail  Organization  Teamwork  Marketing and Promotion  Guest Experience  RSVP Management  Audiovisual Support  Post-Event Evaluation  

Additional Information

We also value the skills of an individual living in a community can vary depending on their interests, abilities, and the specific needs of the community. Here are some common skills that can be valuable in a community setting: 1. Communication: Effective communication skills are essential for building relationships, resolving conflicts, and conveying ideas within a community. This includes both verbal and written communication. 2. Leadership: Strong leadership skills can help guide and inspire others within the community. A good leader can organize activities, facilitate discussions, and motivate others to work towards common goals. 3. Collaboration: Collaboration skills involve working effectively with others, sharing ideas, and coordinating efforts towards a common objective. This skill is crucial for community projects, events, and initiatives. 4. Problem-solving: The ability to identify issues, analyze problems, and develop creative solutions is valuable in a community setting. Problem-solving skills enable individuals to address challenges and improve the community's well-being. 5. Empathy and compassion: Understanding and empathizing with the needs and concerns of others fosters a sense of community and helps individuals provide support to those in need. Compassionate individuals can contribute to the overall well-being and unity of the community. 6. Organizational skills: Being organized helps individuals manage tasks, events, and resources efficiently. It enables them to plan and execute community activities effectively and ensure things run smoothly. 7. Technical skills: Depending on the community's context, various technical skills may be useful. For example, proficiency in computer skills, social media management, fundraising, event planning, gardening, or specific trades can greatly benefit a community. 8. Teaching and mentoring: Sharing knowledge and skills with others is an invaluable contribution to a community. The ability to teach, mentor, and empower others helps in building a stronger community with a focus on growth and development. 9. Cultural competency: In diverse communities, having an understanding and appreciation for different cultures and backgrounds promotes inclusivity and harmony. Cultural competency allows for effective communication and collaboration across diverse populations. 10. Flexibility and adaptability: Communities are dynamic, and being able to adapt to change is essential. Flexibility helps individuals navigate new situations, embrace innovation, and find creative solutions to emerging challenges.
Requirements
Languages: 
English: Proficient User C1
Level of Studies: 
Bachelor
Skills: 
Organization and Time Management: Ability to effectively manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced event planning environment.
Attention to Detail: Strong attention to detail when planning and executing events, ensuring all aspects are thoroughly considered and executed flawlessly.
Communication: Excellent written and verbal communication skills to effectively convey information, coordinate with team members, and interact with vendors, clients, and event attendees.
Problem-Solving: Ability to think quickly and make sound decisions when unexpected challenges or issues arise during event planning or execution.
Creativity: Capacity to generate unique and engaging event concepts, themes, and experiences that resonate with the target audience.
Budgeting and Financial Management: Understanding of budgeting principles and the ability to create and manage event budgets, ensuring financial resources are allocated effectively.
Vendor and Supplier Management: Proficiency in researching, selecting, and negotiating with vendors and suppliers to secure necessary services and products within budget constraints.
Event Logistics: Skill in coordinating event logistics, including venue selection, equipment rental, transportation, and audiovisual support, to ensure smooth operations on the day of the event.
Marketing and Promotion: Knowledge of marketing strategies and the ability to contribute to event promotion efforts through various channels, including social media, email marketing, and print materials.
Guest Experience: Focus on creating a positive and memorable experience for event attendees, considering factors such as seating arrangements, flow of activities, and event ambiance.
Teamwork and Collaboration: Ability to work effectively as part of a team, collaborating with colleagues and stakeholders to achieve event objectives and deliver a cohesive experience.
Adaptability: Flexibility and adaptability to handle changes in event plans, unexpected circumstances, and evolving priorities.
Technology Proficiency: Familiarity with event management software, online registration platforms, and digital tools used for event planning, promotion, and communication.
Creativity: Ability to think creatively and come up with innovative ideas to enhance the event experience and differentiate it from other similar events.
Leadership: Demonstrated leadership skills, taking initiative, delegating tasks, and providing guidance to event team members when necessary.
Customer Service: Strong customer service skills to handle inquiries, provide assistance, and address concerns from event attendees and stakeholders.
Post-Event Evaluation and Analysis: Ability to evaluate the success of an event, gather feedback, and analyze data to identify areas for improvement and inform future event planning decisions.
Professionalism: Professional demeanor, punctuality, and adherence to ethical standards, maintaining a positive and respectful attitude when representing the organization.