Facilities Management Intern

Business Studies and/or Management Science, Communication and Information Sciences, Social Sciences
M-EATING HUB
Greece
Epanomi, Thessaloniki
Period: 
1 Feb, 2024 to 28 Feb, 2025
Post date: 
8 Mar, 2022
Deadline: 
30 Jun, 2024

General information

Duration: 
12 months
Commitment: 
Full-time
Description: 

As a Facilities Management Intern, you will play a vital role in supporting the maintenance and improvement of our organization's building. You will have the opportunity to gain hands-on experience in facilities management, contributing to the creation of a safe, functional, and aesthetically pleasing environment for our staff, volunteers, and visitors.

Responsibilities:
- Repairs and Maintenance: Assist in conducting routine inspections of the building to identify maintenance needs. You will collaborate with our facilities management team to address repairs promptly and efficiently. This may include tasks such as fixing minor plumbing or electrical issues, repairing damaged furniture or fixtures, and ensuring general upkeep of the building.

- Renovations and Improvements: Support ongoing renovation projects by assisting in project planning, coordination, and implementation. You may be involved in tasks such as sourcing materials, coordinating with contractors and suppliers, and overseeing the progress of renovations. Your contributions will help enhance the functionality, accessibility, and aesthetics of our building.

- Safety and Compliance: Collaborate with the facilities management team to ensure compliance with safety regulations and codes. This may involve conducting safety inspections, maintaining fire safety equipment, and implementing necessary measures to create a secure environment for everyone. You will play a crucial role in promoting a culture of safety within the organization.

- Vendor and Contractor Coordination: Work closely with vendors, contractors, and suppliers to coordinate services, schedule maintenance activities, and ensure timely completion of projects. You will communicate effectively with external partners, obtain competitive bids, and negotiate contracts to optimize the organization's resources.

- Sustainability Initiatives: Contribute to the organization's sustainability efforts by identifying and implementing environmentally friendly practices within the building. This may include exploring energy-efficient options, waste management strategies, or utilizing sustainable materials in renovations and repairs.

- Documentation and Reporting: Maintain accurate records of maintenance activities, repairs, and renovations. You will assist in documenting work orders, tracking expenses, and generating reports as needed. Attention to detail and good organizational skills are important for effective record-keeping.

Qualifications:
- Basic knowledge of building maintenance and repair processes.
- Ability to use hand and power tools safely and effectively.
- Strong problem-solving skills and a proactive approach to addressing maintenance issues.
- Excellent communication and interpersonal skills for collaborating with internal teams, contractors, and suppliers.
- Basic understanding of safety regulations and compliance requirements.
- Attention to detail and the ability to prioritize tasks in a dynamic work environment.
- Interest in sustainability practices and a willingness to explore and implement environmentally friendly initiatives.

This internship offers valuable hands-on experience in facilities management, providing an opportunity to develop practical skills and contribute to the overall functionality and improvement of our organization's building. Your dedication and efforts as a Facilities Management Intern will contribute to creating a safe, well-maintained, and sustainable environment for all stakeholders.

When applying for this internship, highlight any relevant experience or coursework related to facilities management, repairs, or renovation projects. Additionally, showcase your problem-solving skills, attention to detail, and commitment to ensuring a safe and functional building environment.

Please note, that this is an internship for students or recent graduates. We prioritize those holding a grant (Erasmus+ or similar) or carrying out the internship as part of their studies.
To apply, please submit your resume and a brief cover letter explaining your interest in the position, any relevant experience, and your availability. We look forward to welcoming you to the M-eating Hub team!

Compensation: 
No financial compensation
Years of Experience required: 
Yes
Link: 
https://www.facebook.com/MeatingHub

Keywords

Facilities Management  Building Maintenance  Operations  Asset Management  Facility Planning  Space Management  Safety and Security  Sustainability  Maintenance Schedule  Vendor Management  Budgeting and Cost Control  Equipment Maintenance  Utilities Management  Compliance  Health and Safety Regulations  Risk Management  Space Optimization  Energy Efficiency  Project Management  Communication Skills  Problem-Solving  Organizational Skills  Attention to Detail  Teamwork  Adaptability  Time Management  Technical Skills  Knowledge of Building Systems  Troubleshooting  Data Analysis  Documentation  Reporting  Customer Service  

Additional Information

We also value the skills of an individual living in a community can vary depending on their interests, abilities, and the specific needs of the community. Here are some common skills that can be valuable in a community setting: 1. Communication: Effective communication skills are essential for building relationships, resolving conflicts, and conveying ideas within a community. This includes both verbal and written communication. 2. Leadership: Strong leadership skills can help guide and inspire others within the community. A good leader can organize activities, facilitate discussions, and motivate others to work towards common goals. 3. Collaboration: Collaboration skills involve working effectively with others, sharing ideas, and coordinating efforts towards a common objective. This skill is crucial for community projects, events, and initiatives. 4. Problem-solving: The ability to identify issues, analyze problems, and develop creative solutions is valuable in a community setting. Problem-solving skills enable individuals to address challenges and improve the community's well-being. 5. Empathy and compassion: Understanding and empathizing with the needs and concerns of others fosters a sense of community and helps individuals provide support to those in need. Compassionate individuals can contribute to the overall well-being and unity of the community. 6. Organizational skills: Being organized helps individuals manage tasks, events, and resources efficiently. It enables them to plan and execute community activities effectively and ensure things run smoothly. 7. Technical skills: Depending on the community's context, various technical skills may be useful. For example, proficiency in computer skills, social media management, fundraising, event planning, gardening, or specific trades can greatly benefit a community. 8. Teaching and mentoring: Sharing knowledge and skills with others is an invaluable contribution to a community. The ability to teach, mentor, and empower others helps in building a stronger community with a focus on growth and development. 9. Cultural competency: In diverse communities, having an understanding and appreciation for different cultures and backgrounds promotes inclusivity and harmony. Cultural competency allows for effective communication and collaboration across diverse populations. 10. Flexibility and adaptability: Communities are dynamic, and being able to adapt to change is essential. Flexibility helps individuals navigate new situations, embrace innovation, and find creative solutions to emerging challenges.
Requirements
Languages: 
English: Proficient User C1
Level of Studies: 
Bachelor
Skills: 
Technical Knowledge: Understanding of building systems, equipment, and infrastructure relevant to facilities management, such as HVAC, electrical systems, plumbing, and fire safety.
Maintenance and Operations: Knowledge of maintenance procedures, preventive maintenance schedules, and troubleshooting techniques to ensure proper functioning of facilities and equipment.
Problem-Solving: Ability to identify and resolve facility-related issues and challenges efficiently, using critical thinking and problem-solving skills.
Communication Skills: Effective verbal and written communication skills to interact with internal stakeholders, external vendors, and service providers.
Organizational Skills: Strong organizational skills to manage and prioritize tasks, coordinate schedules, and ensure smooth operations within the facilities.
Attention to Detail: Ability to pay close attention to details, ensuring that facilities are maintained at a high standard and compliance with safety regulations.
Teamwork: Collaboration skills to work effectively with a team, including other facilities staff, contractors, and vendors, to achieve common goals.
Adaptability: Flexibility to adapt to changing circumstances, multitask, and handle unexpected situations in a dynamic facilities management environment.
Time Management: Effective time management skills to prioritize tasks, meet deadlines, and manage multiple projects concurrently.
Technical Skills: Proficiency in using facilities management software, computerized maintenance management systems (CMMS), and other relevant tools for tracking work orders, maintenance schedules, and equipment inventory.
Budgeting and Cost Control: Understanding of budgeting principles and the ability to assist in budget planning, cost analysis, and expense control related to facility maintenance and operations.
Safety and Compliance: Knowledge of health and safety regulations and the ability to ensure compliance with relevant codes, standards, and regulations.
Sustainability Awareness: Familiarity with sustainable practices and initiatives related to energy efficiency, waste management, and environmental stewardship within facilities management.
Customer Service: Strong customer service orientation to address and resolve facility-related inquiries or requests from internal staff and stakeholders.